Sales Administrator

Job Type
Emp Type
Full Time
Admin and Secretarial
Functional Expertise
Admin and Secretarial, Manufacturing and Production
Salary Type
Job ID

Job Description

Do you have great attention to detail?

Do you have experience with accounting systems?

Are you a strong administrator looking to work for an established manufacturer?


Sales Administrator

Location – Gravesend

Salary - Up to £25,000 DOE

Permanent Full-Time Role

Hours - Tuesday – Saturday 08:00 – 17:00


Our client is a fast-growing prepared fruit business supplying the major UK retailers. Their company has expanded rapidly, and it requires the addition of a Sales Administrator to the sales team dept, focusing on supporting the commercial operation.



Responsibilities for the role of Sales Administrator


  • Review and process supermarket orders received via EDI into the accounting system
  • Enter manual sales orders into the accounting system for non-supermarket customers or when EDI fails
  • Confirm dispatch volumes to ensure accurate delivery documentation
  • Record customer rejections and delivery shortages on the accounting system and analyse them in Excel
  • Follow up on customer shortage deliveries and identify the reason for shortage/discrepancy
  • Source proof of delivery documentation (PODs) from customers when required
  • Complete haulage paperwork for new export compliance (following Brexit)
  • Update customer web portals when required
  • Comply with all legal and statutory requirements applicable to the role
  • Maintain personal and professional development to meet the changing demands of the job and participate in appropriate learning and development activities
  • Process and communicate customer forecasts daily and weekly, updating relevant systems
  • Work with the Commercial Team regarding new product development (NPD) lines, understanding product delists and new launches (launch dates, recipe, price, units per tray, etc) and onboarding in the accounting system
  • Work closely with the sales ledger team to ensure sales invoices are accurately raised


Skills and experience for the role of Sales Administrator


  • Must have excellent knowledge of MS Office, including Excel
  • Will need to have experience in accounting systems
  • Ideally, the candidate will have experience in supply chain operations
  • Ideally some background in perishable products, or fresh food products
  • 2 years of relevant experience within a similar role would be highly advantageous




  • 33 days holiday per year, including bank holidays (based on working 5 days per week
  • Medical benefit
  • Access to the Wagestream portal
  • Company sick pay after completion of six-month probation
  • Salary sacrifice pension scheme, currently 5% employee plus 3% company, employees contribution can be increased if required
  • Staff canteen/restaurant, subsidised by the company
  • Availability to UNUM for mental health support
  • Free Parking
  • Possibility of working from home


To find out more about the position, please apply and we will be in touch to discuss the role in more detail.



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