Do you have previous experience supporting a senior leadership team?

Do you have some knowledge of HR?

Are you confident in organising travel, managing diaries, providing administrative support and more?

Executive Assistant

Location – Birchington, Kent

Salary – Highly competitive DOE

Permanent

Our highly successful manufacturing clients' success doesn’t happen without good people, and they are proud of their reputation for long service, training and development.

There’s a strong community spirit on site and they are proud of their diversity and the benefits it brings.  So if you want to be a part of this great team apply today. 

Responsibilities for the role of the Executive Assistant

• Manage the Managing Director and Senior Management Team’s diaries, book meetings, hotels, travel and transport ensuring appointments run smoothly
• Provide day-to-day support to the Managing Director as required ensuring they have the necessary information available to execute their responsibilities
• Manage correspondence and where required telephone calls on behalf of the Managing Director, ensuring that all communications are dealt with appropriately
• Support in the day-to-day delivery of the human resource services to the business and provide advice to both managers and employees as and when required
• Liaise with all stakeholders including shareholders, customers, suppliers colleagues etc providing support during site visits, including organising any catering and other welcome arrangements
• Provide administrative support for the company car fleet arranging servicing and repairs etc
• Organise and attend meetings taking minutes and action points when required
• Undertake project work as required to support the business Examples may include refurbishment of staff welfare and office areas
• Facilitate the Group meetings and provide support to help it achieve its aims and objectives
• Other ad hoc general administration duties to ensure the smooth running of the business and the site, such as covering reception during absences
• Comply with all relevant company policies & procedures and customer standards, including but not limited to Health & Safety, Food Safety, Integrity & Quality and Equality & Diversity

Specifications required for the role of Executive Assistant

• Previous experience in a similar role is essential for this role
• Must have a high degree of confidentiality and discretion to fulfil this role
• Candidate will need to have highly developed organisational and time management skills
• A high level of confidence and self-motivation will be required to be effective in this role
• Exceptional interpersonal and communication skills
• Ability to work in a dynamic environment with tight deadlines and under own initiative
• To interact effectively with all senior stakeholders within the business
• A working knowledge of Microsoft Outlook, Word, Excel and PowerPoint
• Demonstrable understanding of our local community

Benefits  

• 28 days holiday per annum plus 8 days bank holidays
• Company pension
• Learning and development opportunities
• Weekly free produce for staff
• Christmas voucher
• On-site sandwich bar
• Social events
• Staff reward events (for example, ice cream van on site giving away free ice creams, burger van giving away free burgers and chips)
• Business Value Awards
• Refer a Friend Scheme
• Free hot drinks during break times
• Employee Assistance Programme
• Free parking, and Free flu jabs

About Morgan Jones

Morgan Jones Limited acts as an employment agency. By applying, you accept the Terms &Conditions as well as the Privacy, Cookie, and Data Retention Policy which can be found on our website.

Due to the high volume of applicants we see, if you have not heard back from us within 72 hours, please assume that you have been unsuccessful on this occasion.

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