Administration Assistant
Salary: £14 - £14.50
Hours: 60 – 74 Fortnightly
Contract: Temporary to Permanent
Location: Sandwich

We are currently recruiting for an Administration Assistant to join our client’s HR team.

This is a fantastic opportunity for an experienced administrator to join an established business, supporting the HR Manager with a varied range of administrative duties. The successful candidate will need to be highly organised, proactive and confident handling confidential and sensitive information.

The Role

• Providing general administrative support to the HR team
• Creating and maintaining employee personnel files
• Maintaining confidential employee information in line with GDPR requirements
• Assisting with HR documents, spreadsheets and databases
• Supporting HR projects and employee engagement activities
• Maintaining employee training records and assisting with training allocation
• Coordinating interviews, internal visits and visitors
• Preparing recruitment documentation and new starter induction packs
• Supporting the onboarding process, including obtaining ID documents and employment references
• Sending new starter forms and ordering ID badges
• Maintaining the recruitment mailbox
• Updating organisational charts and staff notice boards
• Updating employee information on internal HR systems
• Assisting with clock card anomalies and pre-payroll reports
• Supporting staff social and engagement events
• Scanning and filing
• Taking confidential notes and minutes when required
• Providing general administration support to other areas of the business as required

About You

• A minimum of 2 years' experience in an office administration role
• Excellent organisational skills and attention to detail
• Good working knowledge of Microsoft Word, Excel and Outlook
• Excellent written and verbal communication skills
• The ability to handle confidential information with discretion
• The ability to work independently and use your own initiative
• Strong time management skills and the ability to manage multiple tasks
• A positive, flexible and proactive attitude
• The ability to work effectively as part of a team
• An Administration qualification at Level 2 or above is desirable

Benefits

• 9-day fortnight, with every other Friday as a non-working day
• Competitive salary
• Company profit-sharing scheme
• Stakeholder pension
• Death in service scheme
• Private medical insurance with Benenden
• Rewards and recognition scheme
• Employee engagement initiatives