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Executive Assistant

Location:
Staplehurst
Position:
Administration
24 Nov 2022
Vacancy Type:
Permanent
Reference:
MJPKS2
Job Description

Do you have at least 3 years’ experience in a senior PA or Executive Administration role?

Are you knowledgeable in ERP/MRP systems?

If so, we have an exciting opportunity in Staplehurst for an Executive Assistant to work for one of our clients who is best in their class for performance and reliability in their product.

This role is Staplehurst, Kent and our client is offering an excellent salary of £25,000 - £30,000 Per annum, depending on experience.

In this role you would be working Monday – Friday, 40 hours per week, on a permanent basis.

As the Executive Assistant your responsibilities would include:

  • Booking all travel for the MD and senior leadership team to agreed deadlines and budgets including the coordination of complex local and international travel arrangements, visas, flights, hotels, hire cars etc
  • Organising and maintaining complex calendars using a high level of tact and integrity, including scheduling meetings and conference calls across different time zones and different channels (including face to face, zoom etc)
  • Complete MDs and senior leadership teams expense claims
  • Maintaining and responding to MD’s emails
  • Managing the logistics of key meetings, including room reservations, catering requirements, production of meeting materials including presentations and Meetings include senior leadership team and board meetings, customer and supplier meetings and key internal meetings
  • Managing and maintaining action tracking throughout the business both in internal and external meetings
  • Handling all confidential correspondence and data to ensure a professional standard of response
  • Marketing literature input
  • Providing additional general admin support as and when required
  • Providing additional support to large projects
  • Be available to attend some out of hours international calls with customers

Executive Assistant Person Specification:

  • 3+ years’ service in a comparable senior PA or executive administrative job role
  • Professional & reliable in approach
  • Well organised & self-motivated with an excellent eye for detail
  • Excellent use of Microsoft Office systems – Excel, Word, Outlook, PowerPoint
  • Proficient use of ERP/MRP systems
  • Professional customer service and communication skills & presentation
  • Flexible, able to multi task and think on their feet in a pressured environment
  • Feel comfortable prioritising a heavy workload and work well under pressure
  • A minimum of 5 x GCSE grades A-C including Maths and English, or equivalent
  • Full, clean driving licence is essential

 

 

Benefits for role of Executive Assistant

  • Enhanced pension contributions
  • Quarterly staff bonus scheme
  • Company sick pay scheme
  • Employee referral scheme
  • 2 x death in service cover
  • Competitive holidays
  • Cycle to work scheme
  • Free on-site parking
  • Training and development

 

To find out more about the Executive Assistant, please apply and we will be in touch to discuss the role in more detail.

This is an exciting opportunity to develop your career within this industry with a collaborative, supportive and ambitious employer in Kent.

About Morgan Jones:
Morgan Jones Recruitment Consultants Limited acts as an employment agency for permanent recruitment and as an employment business for the supply of temporary workers. By applying for this job, you accept the Terms &Conditions, Privacy Policy and Data Protection and Information Security Policy which can be found on the Morgan Jones website.

Due to the high volume of applicants applying for all roles, we can only reply to candidates with the most relevant skills and experience. If you have not heard back from us within 48 hours of your application, please assume that you have been unsuccessful on this occasion.

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